Document Retention is Critical in Today’s Business Environment
Document retention is a topic that is on the agenda of all companies. Setting a policy for document retention is necessary to keeping your business safe from liability. In today’s environment, it is especially important that you are aware of document retention guidelines. Having a document retention policy also means having a location to store documents. Let’s look at solutions to your document retention needs.
First, it is necessary to establish guidelines for your business in regards to document retention. Different types of documents need to be stored for different lengths of time. For example, document retention guidelines call for auditors’ reports, financial statements, legal correspondence and other business records to be permanently held. While bills of lading, cancelled checks and other documents need to be held for only four years. After gathering information on the various document retention guidelines, it will be necessary to find a location to store these files.
Having space to store documents is where most companies run into trouble. Finding space for long term document retention can be a problem. At Elite Archives, we make document retention much easier. Our secure warehouse is the perfect location for all your document retention needs. We have over 150,000 square feet of space available for document retention. At Elite Archives, our team is ready to help you reclaim space in your office by transferring your document retention files to our warehouse.
Once you have selected the files that fall within your document retention guidelines, you may find that you have left over files that are not part of the document retention program, but are also no longer needed. This is where our shredding services can help. We can provide you with onsite or offsite shredding to destroy documents that are no longer needed.
To meet with a member of our team to learn about all the ways we can assist your company with document retention, please call Elite Archives at (866) 962-0330.
